Board Policies and System Procedures

Chapter 1 - System Organization and Administration

1A - System & Office Operations

1A.1 - Minnesota State Colleges and Universities Organization and Administration

System Procedure 1A.1.1 - Renumbered, see 1A.2.2
System Procedure 1A.1.2 - Pilot Programs

System Procedure 1A.2.1 - Repealed
System Procedure 1A.2.2 - Delegation of Authority

1A.3 - System Administration, Chancellor
1A.4 - System Administration Appointment of Administrators
1A.5 - 1A.9 Repealed
1A.10 - Long-Term Emergency Management

System Procedure 1A.10.1 - Long-Term Emergency Management

1A.11 - College and University Names and Permanent Locations

1B - Equal Education and Employment Opportunity

System Procedure 1B.0.1 - Reasonable Accommodations in Employment

1B.1 - Equal Opportunity and Nondiscrimination in Employment and Education

System Procedure 1B.1.1 - Investigation and Resolution
System Procedure 1B.1.2 - Preferred Name

1B.2 - Affirmative Action in Employment
1B.3 - Sexual Violence Policy

System Procedure 1B.3.1 - Response to Sexual Violence and Title IX Sexual Harassment

1B.4 - Access and Accommodation for Individuals with Disabilities

1C - Code of Conduct & Ethics

System Procedure 1C.0.1 - Employee Code of Conduct
System Procedure 1C.0.2 - Respectful Workplace

1C.1 - Board of Trustees Code of Conduct
1C.2 - Fraudulent or Other Dishonest Acts
1C.4 - Fiduciary Duty - System Pension Plans

1D - Office of Internal Auditing

1D.1 - Office of Internal Auditing

Chapter 2 - Students

2.1 - Campus Student Associations
2.2 - State Residency

System Procedure 2.2.1 - State Residency Reclassification
System Procedure 2.2.2 - U.S. Military Members, Spouses, and Dependent Children

2.3 - Student Involvement in Decision-Making

System Procedure 2.3.1 - Student Involvement in Decision-Making
- Operating Instruction 2.3.1.1 - Student Voter Registration

2.5 - Repealed
2.6 - Intercollegiate Athletics
2.8 - Student Life

System Procedure 2.8.1 - Student Life
- Operating Instruction 2.8.1.1 - Student Fee Referendum

2.9 - Academic Standing and Financial Aid Satisfactory Academic Progress

System Procedure 2.9.1 - Financial Aid Satisfactory Academic Progress

2.10 - Student Housing

Chapter 3 - Educational Policies

3.1 - Student Rights & Responsibilities
3.2 - repealed
3.3 - Assessment for Course Placement

System Procedure 3.3.1 - Assessment for Course Placement

3.4 - Undergraduate Admissions

System Procedure 3.4.1 - Undergraduate Admissions

3.5 - Post-secondary Enrollment Options (PSEO) Program

System Procedure 3.5.1 - Post-secondary Enrollment Options (PSEO) Program

3.6 - Student Conduct

System Procedure 3.6.1 - Student Conduct

3.7 - Statewide Student Association
3.8 - Student Complaints and Grievances

System Procedure 3.8.1 - Student Complaints and Grievances

3.9 - 3.17 - Repealed
3.18 - Honorary Degrees

System Procedure 3.18.1 - Honorary Degrees

3.19 - 3.20 - repealed
3.21 - Undergraduate Course and Credit Transfer and the Minnesota Transfer Curriculum

System Procedure 3.21.1 - Transfer of Undergraduate Courses, Credit, Associate Degrees and the Minnesota Transfer Curriculum
- Operating Instruction 3.21.1.1 - Minnesota Transfer Curriculum Instructions
- Operating Instruction 3.21.1.2 - Course Equivalency Rationale and Operating Instructions
- Operating Instruction 3.21.1.3 - Transfer Pathways

3.22 - Course Outlines and Course Syllabi

System Procedure 3.22.1 - Course Outlines and Course Syllabi

3.23 - Naming Colleges and Universities

System Procedure 3.23.1 - Minnesota State Affiliation Identifier

3.24 - College or University Type, Mission, and Strategic Plan, and Minnesota State Mission and Vision

System Procedure 3.24.1 - College and University Type and Mission, and System Mission

3.25 - repealed
3.26 - Intellectual Property

System Procedure 3.26.1 - Patent Inquiry Process

3.27 - Copyrights

System Procedure 3.27.1 - Copyright Clearance

3.28 - Charter School Authorizers

System Procedure 3.28.1 - Charter School Authorizers

3.29 - College and University Transcripts

System Procedure 3.29.1 - College and University Transcripts

3.30 - Program Advisory Committees

System Procedure 3.30.1 - Program Advisory Committees

3.31 - Graduate Follow-Up System
3.32 - Faculty Qualifications

System Procedure 3.32.1 - College Faculty Qualifications

3.33 - Repealed

System Procedure 3.33.1 - repealed

3.34 - Academic Semester Start Dates

System Procedure 3.34.1 - Official Academic Semester Start Dates

3.35 - Credit for Prior Learning

System Procedure 3.35.1 - Credit for Prior Learning - External Assessments
- Operating Instruction 3.35.1.1 - Coding and Encoding Credit for Prior Learning – External Assessments
System Procedure 3.35.2 - Credit for Prior Learning – Internal College/University Assessments
- Operating Instruction 3.35.2.1 Coding Credit for Prior Learning – Internal Assessments
System Procedure 3.35.3 - Military Courses and Military Occupations

3.36 - Academic Programs

System Procedure 3.36.1 - Academic Programs
- Operating Instruction 3.36.1.1 - Course Numbering Convention
- Operating Instruction 3.36.1.2 - Delivery Methods (pdf)
- Operating Instruction 3.36.1.3 - Remote Proctoring of Course Assessments (pdf)
- Operating Instruction 3.36.1.4 - Stackable Credentials for Career and Technical Education Degrees, Diplomas, and Certificates

3.37 - repealed

System Procedure 3.37.1 - repealed

3.38 - Career Information

System Procedure 3.38.1 - Career Information

3.39 - Transfer Rights and Responsibilities

3.40 - Recognition of Veteran Status and Active Service Member Status

3.41 - Education Abroad Programs

System Procedure 3.41.1 - Education Abroad Programs

3.42 - Posthumous Academic Awards

System Procedure 3.42.1 - Posthumous Academic Awards

3.43 - Accreditation

System Procedure 3.43.1 - Accreditation

Chapter 4 - Human Resources

System Procedure 4.0.1 - Use of Volunteers Procedure
System Procedure 4.0.1 attachment - Volunteer Coaching Release of Liability form (PDF)

4.1 - Personnel Plan for Minnesota State Administrators
4.2 - Appointment of Presidents
4.3 - Repealed
4.4 - Weather / Short Term Emergency Closings
4.5 - Student Employees
4.6 - Re-Employment of Early Retirees
4.7 - Sabbatical Leaves
4.8 - Emeritus Status
4.9 - Employee Evaluation
4.10 - Nepotism

System Procedure 4.10.1 - Nepotism

4.11 - Board Early Separation Incentive Program
4.12 - 4.13 - Repealed

Chapter 5 - Administration

5.1 - 5.8 - Repealed
5.9 - State Budget Requests and Annual Operating Budget Planning and Approval
5.10 - Reserves and Year-End Fund Balances

System Procedure 5.10.1 - General Operating Fund Reserve

5.11 - Tuition and Fees

System Procedure 5.11.1 - Tuition and Fees
- Fee Maximums and Amounts Attachment to Procedure 5.11.1
- Operating Instruction 5.11.1.1 - Payment Plans and Deferments for Textbook Purchases
- Operating Instruction 5.11.1.2 - Repealed
- Operating Instruction 5.11.1.3 - Senior Citizen Charges and Fees

5.12 - Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers

System Procedure 5.12.1 - Military Service and Veterans with Disabilities
System Procedure 5.12.2 - Tuition Waivers, Deferrals, and Retroactive Drops
System Procedure 5.12.3 - Payment Related Dates and Registration Cancellation
System Procedure 5.12.4 - Refund of Tuition and Fees
System Procedure 5.12.5 - Payment Plans

5.13 - Information Technology Administration
5.14 - Contracts, Procurements, and Supplier Diversity

System Procedure 5.14.1 - Repealed
System Procedure 5.14.2 - Consultant, Professional or Technical Services, and Income Contracts for Board Policy 5.14
- Operating Instruction 5.14.2.1 - Guest Lecturer or Presenter
System Procedure 5.14.5 - Purchasing for Board Policy 5.14
System Procedure 5.14.6 - Supplier Diversity

5.15 - Fundraising Principles
5.16 - Risk Management and Insurance
5.17 - Commitment to Environmental Sustainability

System Procedure 5.17.1 - Environmental Sustainability Practices

5.18 - Alcoholic Beverages or Controlled Substances on Campus

System Procedure 5.18.1 - Alcohol Use and Controlled Substances on Campus
System Procedure 5.18.2 - Checklist

5.19 - Travel Management

System Procedure 5.19.2 - Repealed
System Procedure 5.19.3 - Travel Management
- Operating Instruction 5.19.3.1 - Driver's License Record Check

5.20 - Special Expenses and Chancellor/Presidential Expense Accounts

System Procedure 5.20.1 - Special Expenses and Chancellor/Presidential Expense Allowances

5.21 - Possession or Carry of Firearms
5.22 - Acceptable Use of Computers and Information Technology Resources

System Procedure 5.22.1 - Acceptable Use of Computers and Information Technology Resources
System Procedure 5.22.2 - Cellular and Other Mobile Computing Devices

5.23 - Security and Privacy of Information Resources

- Operating Instruction 5.23.1.1 - Password Usage and Handling
- Operating Instruction 5.23.1.2 - Encryption for Mobile Computing and Storage Devices
- Operating Instruction 5.23.1.3 - Data Sanitization
- Operating Instruction 5.23.1.4 - Information Security Incident Response
- Operating Instruction 5.23.1.5 - Security Patch Management
- Operating Instruction 5.23.1.6 - Vulnerability Scanning
- Operating Instruction 5.23.1.8 - Anti-malware Installation and Management
- Operating Instruction 5.23.1.10 - Payment Card Industry - Technical Requirements
- Operating Instruction 5.23.1.11 - Data Backup
- Operating Instruction 5.23.1.13 - Breach Notification
- Operating Instruction 5.23.1.14 - Review of Third Party Vendors

System Procedure 5.23.2 Data Security Classification
- Operating Instruction 5.23.2.1 Data Security Classification
System Procedure 5.23.3 Information Security Requirements and Controls
- Operating Instruction 5.23.3.1 Information Security Controls

5.24 - Safety and Security Compliance

System Procedure 5.24.1 - Hazardous Waste Management and Donated Materials
System Procedure 5.24.2 - Safety and Security Standards, Rules and Practices
- Operating Instruction 5.24.2.1 - Municipal Separate Storm Sewer System (MS4) Compliance
- Operating Instruction 5.24.2.2 - Construction Stormwater Permit Compliance
- Operating Instruction 5.24.2.3 - Asbestos Operations and Maintenance
- Operating Instruction 5.24.2.4 - Chemical Hygiene
- Operating Instruction 5.24.2.6 - Structural Burn Training
- Operating Instruction 5.24.2.7 - Safety Committee
System Procedure 5.24.3 - Emergency Management
System Procedure 5.24.4 - Public Access Automated External Defibrillator (AED) Devices
- Operating Instruction 5.24.4.1 - Public Access Automated External Defibrillator (AED) Devices
System Procedure 5.24.5 - Campus Security
- Operating Instruction 5.24.5.1 - Use of Force

5.25 - Use of Electronic Signatures

System Procedure 5.25.1 - Use of Electronic Signatures
- Operating Instruction 5.25.1.1 - Appropriate Use and Implementation of Electronic Signatures

5.26 - Management of Enterprise System Data

System Procedure 5.26.1 - Enterprise Data Governance

Chapter 6 - Facilities Management

6.1 - 6.6 - Repealed

6.7 - Real Estate Transactions and Management

System Procedure 6.7.1 - Acquisition and Disposition 0f Real Estate
System Procedure 6.7.2 - Leasing College or University Property for Non-College and University Activities
- Checklist 6.7.2.1 - Leasing and Use of Minnesota State Facilities (pdf)
System Procedure 6.7.3 - Use of Non-College and University Facilities (College or University as Lessee/Tenant)
- Checklist 6.7.3.1 - Leasing and Using Off-Campus Facilities (pdf)
System Procedure 6.7.4 - Carpentry Program Administration

6.8 - Naming Buildings, Sites, and Common Areas

System Procedure 6.8.1 - Naming Buildings, Sites and Common Area

6.9 - Capital Planning

6.10 - Design and Construction

6.11 - Facility Management and Operations

Chapter 7 - General Finance Provisions

7.1 - Finance and Administrative Authority of Board, Chancellor, and Presidents
7.2 - Repealed
7.3 - Financial Administration

System Procedure 7.3.1 - Foundation Donations and Payroll Deductions
System Procedure 7.3.2 - Auxiliary Operations
- Operating Instruction 7.3.2.1 - Auxiliary Multi-Year Financial Planning
System Procedure 7.3.3 - Purchasing Cards
System Procedure 7.3.4 - Cost Allocation
- Operating Instruction 7.3.4.1 - Cost Allocation and Implementation
System Procedure 7.3.5 - Revenue Fund Management
System Procedure 7.3.6 - Capital Assets
- Operating Instruction 7.3.6.1 - Capital Leases Involving Tax-Exempt Interest
System Procedure 7.3.7 - Impairment of Capital Assets
System Procedure 7.3.12 - Scholarships
System Procedure 7.3.13 - Surplus Personal Property/Building Disposal
System Procedure 7.3.16 - Financial Health Indicators
- Operating Instruction 7.3.16.1 - Repealed, see 7.3.16
- Operating Instruction 7.3.16.2 - Financial Health Indicator Responses
System Procedure 7.3.17 - Electronic Payments
- Operating Instruction 7.3.17.1 - Operating Instructions for Payment Card Acceptance, Processing and Security

7.4 - Financial Reporting
7.5 - Financial Institutions and Investments

System Procedure 7.5.1 - Local Cash and Investments
- Operating Instruction 7.5.1.1 - Accounting for Student Organizations, Clubs, and Agency Funds
- Operating Instruction 7.5.1.2 - Banking and Brokerage Requirements
- Operating Instruction 7.5.1.3 - Allowable Investments

7.6 - Business Activities

System Procedure 7.6.1 - Competition with Private Sector
System Procedure 7.6.2 - Accounts Receivable Management
- Operating Instruction 7.6.2.1 - Satisfactory Academic Progress Exception

7.7 - Gift and Grants Acceptance

System Procedure 7.7.1 - Repealed

7.9 - Repealed

Chapter 8 - College and University Relations

8.1 - Repealed
8.3 - College and University Related Foundations

System Procedure 8.3.1 - College and University Related Foundations Procedure
System Procedure 8.3.2 - Waiver to College and University Related Foundations Policy

8.5 - Local Advisory Committees

Carried Forward Policies

Directories of policies that were carried forward from the three former systems merged.