Student Payroll
The links provided below will aid campuses with Student Payroll processes and procedures.
Year End Student Payroll Processes
Forms
IRS Form W-4, Employee's Withholding Allowance Certificate
Form W-4 Instructions for Nonresident Aliens
Form I-9, Employment Eligibility Verification
This form must be filled out by all employees. The employee must provide the system with documentation that verifies identity and employment eligibility.
Form I-9 Handbook for Employers M-274
MN Dept of Revenue, Form MW-R, Reciprocity Form
The MW-R is used by North Dakota & Michigan residents to claim exemption from MN withholding and to authorize MnSCU to withhold and report tax to their home states.
Current Policies and Procedures
Student Payroll Biweekly Calendar of Tasks
ITS Documentation Student Payroll Audit Process (PR0121UG)
Student Workers and FICA Taxation
Board Policy 1C.2 - Fraudulent or Other Dishonest Acts
Guidance
Nonresident Alien Student Employees Tax Procedures
Child Support Deduction ISRS Set-up Instructions
ISRS Student Payroll Module Documentation (link to IT SharePoint/Connect site)
ISRS's Pay Period Controller Screen (PR0002UG) ITS documentation (takes you to the Information Technology website).
If you have questions or comments please e-mail us tax@minnstate.edu or refer to the staff directory link at the top of this page for additional contact information.