5.12 Refunds, Withdrawals and Waivers - History

Board Policies
Chapter 5 - Administration

Date of Adoption: 06/21/00
Date of Implementation: 08/15/07
Date of Last Review: 10/19/16

Date & Subject of Amendments:

10/19/16 – Added a new Part 1. Purpose and Part 2. Authority. Language on refunds and waivers was amended to add clarity and consistency with terminology used in current processes. The refund schedule section was removed from the policy, but the language will be moved to procedure 5.12.4 Refund of Tuition and Fees. Additional wording and formatting changes throughout for consistency and clarity.

05/18/11 - Amended Part 2, Subpart A requiring colleges and universities must follow the tuition and fees payment due date framework as defined in procedure 5.12.3.

08/15/07 - Part 2, Subpart B, is amended by deleting "may" after "universities" and inserting "shall"; on line 34 after "fee" inserting "for internal payment plans" (see July 20, 2005 Board Meeting minutes).

08/15/06 - Part 2, Subpart A, is amended by deleting "may" after "universities" and inserting "shall".
Part 2, Subpart B, is amended by inserting after "date" the phrase "provided the minimum first payment amount is paid as defined in procedure 5.12.5" (see July 20, 2005 Board Meeting minutes).

(effective 8/15/05)

07/20/05 - Changed the title to include Tuition and Fee Due Dates. Amended Part 2, Added Subpart A to allow presidents to grant tuition and fee deferrals in certain circumstances. Added Subpart B requiring colleges and universities to provide payment plans permitting students to pay tuition and fees. Amended Subpart C obligating students financially for classes dropped after the fifth business day of the term. Amended Subpart D changing "class day" to "business day" and defines schedule for refunds for withdrawals. Amended Part 3 requiring colleges and universities to maintain records on drops, nonattendance and waivers

(effective 8/15/06)

Amended Part 2, Subpart A requiring colleges and universities to drop classes for students who have not paid in full, Amended Part 2 Subpart B requiring students to pay the minimum first payment amount for the plan to avoid drop for nonpayment requirements

(effective 8/15/07)

Amended Part 2, Subpart B requiring colleges and universities to assess a payment plan fee for internal payment plans to cover the costs of processing payments

06/18/03 - add new Part 1, Authority, renumbers remaining parts

06/21/00 - Contains language formerly in Board policy 5.8; new language in Part 1, Subpart C allows President to waive amounts due for individual institutional waivers; adds new Part 2, Accountability/Reporting.