Prizes and Awards

Prizes and Awards - for monetary & nonmonetary prizes & awards, including gift cards and other funds awarded to students and community members.   Gift cards should not be issued to state employees. 

• IRS Form W-9 - to be completed by all prize & award winners.  Prize & award winners subject to 1099-Misc reporting must be set up as SWIFT suppliers.
• Prize and Award Reporting spreadsheet
• Prize and Award Tax Residency Information Form (TRIF)   -  to be completed by individuals who are not U.S. citizens or permanent resident aliens to determine if the prize/award is subject to federal nonresident alien tax withholding and reporting.  Send the completed TRIF and supporting immigration documents to Tax Services.  For an individual present under F-1 nonimmigrant student status, the following immigration documents must be gathered (for the documents needed from individuals present under a different immigration status, contact Tax Services):

  • Unexpired foreign passport identification page, U.S. visa page and any other pages with U.S. immigration stamps.

  • I-94 arrival/departure record & I-94 travel history

  • I-20 SEVIS form

 

If you have questions or comments please e-mail us at tax@minnstate.edu or refer to the staff directory link at the top of this page for additional contact information.