Student Payroll

The links provided below will aid campuses with Student Payroll processes and procedures.

Year End Student Payroll Processes

Student Payroll Q & A Web Conference PowerPoint - 9/12/2018

Forms

IRS Form W-4, Employee's Withholding Allowance Certificate

Form W-4 Instructions for Nonresident Aliens

Minnesota W-4 Form (W-4MN)

Michigan W-4 Form (MI-W4)

Form I-9, Employment Eligibility Verification
This form must be filled out by all employees. The employee must provide the system with documentation that verifies identity and employment eligibility.

Form I-9 Handbook for Employers M-274

MN Dept of Revenue, Form MW-R, Reciprocity Form
The MW-R is used by North Dakota & Michigan residents to claim exemption from MN withholding and to authorize MnSCU to withhold and report tax to their home states.

Current Policies and Procedures

Student Payroll Biweekly Calendar of Tasks

ITS Documentation Student Payroll Audit Process (PR0121UG)

Student Workers and FICA Taxation

ITS SharePoint site for Student Payroll ISRS Module

Board Policy 1C.2 - Fraudulent or Other Dishonest Acts

Guidance

Nonresident Alien Student Employees Tax Procedures

Child Support Deduction ISRS Set-up Instructions

ISRS Student Payroll Module Documentation (link to IT SharePoint/Connect site)

ISRS's Pay Period Controller Screen (PR0002UG) ITS documentation (takes you to the Information Technology website).

Federal Withholding Guidance

Graduate Assistants


If you have questions or comments please e-mail us tax@minnstate.edu or refer to the staff directory link at the top of this page for additional contact information.