Minnesota State is the third largest system of higher education in the United States, serving 350,000+ students and employing 15,900+ faculty and staff each year. We continually seek vendors to fulfill purchasing and contracting needs for our 37 colleges and universities on 54 campuses across the state, as well as the system office, including Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).

Our values extend beyond just finding a particular good or service for the best price. Rather, it's our intention to foster relationships with vendors who embrace price, quality, compliance, service, and speed and we encourage local, women, minority, veteran, and economically disadvantaged businesses to inquire. We appreciate your interest in doing business with Minnesota State!

New Vendors

Current Vendors

  • Review the current opportunities below. Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate individuals. Email quotes will not be accepted.
  • Subscribe to the listserv to be notified of future opportunities. 
Minnesota State must bid any good or service that is $50,000 or more. Competitive bidding allows Minnesota State to properly survey the marketplace and ensures compliance with federal, state, and Minnesota State regulations. Once you have received a request for bid or proposal, carefully review the requirements. Late bids will not be considered.

Vendors are not permitted to solicit business on Minnesota State premises unless requested. Cold calls or dropping in are not permitted. We will contact vendors based on the need for current projects. Registering and/or submitting a proposal does not guarantee selection.

Check out RFP, RFB, RFI, RFQ opportunities below:

Request for Bids (RFBs)

Click here to see a list of all construction bid opportunities. Then, from the list, click on a project to view, download and/or print its ad, plan holders, bid documents, and addenda. Interested vendors may view the bid documents at no cost, but there is a $10, non-refundable charge to download them.

Plan holders are parties who have downloaded the plans and specifications. Plan holders who download the plans and specifications may print them at their own expense. Paper copies are not provided. Only plan holders will be notified via email if an addenda is issued. Only plan holders will be allowed to bid on the project.

 

Request for Proposals (RFPs)

RFP for Master Contract for Computerized Maintenance Management System (CMMS)
Proposals due November 15, 2019, 2pm CT 

RFP for CMMS
Appendixes 1-7
Appendix 8
CMMS RFP Informational Meeting (Oct 30, 2019) Recording
October 30, 2019 - Question & Answer summary from Informational Meeting

November 9, 2019 - Question and Answer Summary from Vendor Questions 

 

 

RFP for MSU, Mankato Clinical Sciences Building Phase II Artwork
Information meeting Friday, November 15, 2019, 9:00 a.m. in Wiecking Center, Room #221.  Participation is highly recommended.
Proposals due December 3, 2019, 2:00 p.m.

Building Floor Plans - Morris Hall/Wiecking Center/Wissink Hall
Public Art Commissioning Contract Example
Public Art Purchase Contract Example
Public Art Statement Form
Public Art Timeline & Budget

RFP for MSU-Moorhead Comstock Memorial Union Roof Replacement Areas B1, B2 & B3
Mandatory Information Meeting Tuesday, November 19, 2019, 1:00pm CST Comstock Memorial Union (CMU) Room 203.
Meeting is in conjunction with Mandatory Meeting for Holmquist Hall Roof Replacement.  Site visits to follow.
Questions due Wednesday, November 20, 2019, 2:00pm CST
Proposals due Wednesday, December 4, 2019, 2:00pm CST

RFP for Roof Designer Services
Comstock Memorial Union 2017 Schematic Design Report with Drawings
Comstock Memorial Union record drawing C3.0 for 2015 storm sewer modifications (download)
Comstock Memorial Union record drawing A350 for 2015 representative elevations (download)
Comstock Memorial Union record drawing A360 for 2015 representative sections (download)
AIA B101-2017 Contract (sample)
Addendum #1

 

RFP for MSU-Moorhead Holmquist Hall Roof Replacement Areas B1 & B2
Mandatory Information Meeting Tuesday, November 19, 2019, 1:00pm CST Comstock Memorial Union (CMU) Room 203.
Meeting is in conjunction with Mandatory Meeting for Comstock Memorial Union Roof Replacement.  Site visits to follow.
Questions due Wednesday, November 20, 2019, 2:00pm CST
Proposals due Wednesday, December 4, 2019, 3:00pm CST

RFP Roof Design Services
Holmquist Hall 2018 Schematic Design Report with Drawings
AIA B101-2017 Contract (sample)
Addendum #1

 

RFP for Owner’s Representative Services at North Hennepin Community College
Mandatory Pre-proposal meeting on November 19, 2019, 10:00 a.m.
Proposals due Friday, November 22, 2019, 2:00 p.m.

RFP for Campus Center Building Envelope Restoration project

2019-10-21 CD Report
2019-10-21 drgs
2019-10-19 95% specs
RFP-Addendum #1
Fungal Assessment - Campus Center


 RFP for Abatement Design services at Pine Technical & Community College
Proposals due Friday, November 22, 2019 at 2:00pm

RFP for Hazardous Materials Design
Areas of Abatement Diagram
Attachment H Affidavit of Non-Collusion
ND. 30 Facilities PT Services Contract Non-Master
FPT.28 RFP Consultant Response


RFP for Commissioning Agent Services at Pine Technical & Community College
Proposals due November 12, 2019 at 2:00pm CT

RFP for Regional Workforce Training Modernization and Expansion
Addendum I
Attachment H Affidavit of Non-Collusion
ND.30 Facilities PT Services Contract Non-Master

 


Click here for design and construction standards.

 

 

Check back for future opportunities...



Procurement Methods

Several methods are used to select professional technical consultants based on project size, complexity, and specific requirements.
  • Direct Professional Contracts are generated from selected consultants if costs are less than $50,000.
  • Professional Technical Master Minnesota State IT Contract(s), currently only forensic services, may be used to provide services for a school using a work order template.
  • Facility Professional Technical Contracts
State of Minnesota Buy.IT Programs
  • ASAP-IT: The State of Minnesota Department of Administration and the Office of MN.IT Services have partnered to bring a fast and easy way to help state agencies and other government units eligible under the State’s cooperative purchasing venture (CPV) to secure IT professional services.
  • SITE Master Contract Program: The State of Minnesota Department of Administration and the Office of MN.IT Services operate a program for state agencies and other local units of government to contract for professional IT-related consulting and staff augmentation services in a streamlined process.

Minnesota State is conducting an RFP to acquire an Enterprise Resource Planning (ERP) solution. Minnesota State currently uses an internally developed ERP system created by Minnesota State’s Information Technology Services division and its constituent partners. This ERP system –referred to as Integrated Statewide Record System (ISRS) – was developed more than 20 years ago, with upgrades made over time. ISRS provides support for students as well as finance and human resource functions for the colleges and universities in the Minnesota State system. ISRS has been highly customized to accommodate various business practices across all colleges and universities as well as the system office, and interfaces with other State of Minnesota systems.

During the RFP process, vendors will be asked to submit proposals for an integrated ERP solution (or solutions) to serve students, including Academic and Student Affairs, Human Resources, and Finance, with the ultimate goal of improving the student experience and student success at Minnesota State. The ERP system will allow Minnesota State to have common practices in student-supporting areas across all colleges and universities.

The RFP will require a proposal for implementation services and integrated ERP solutions for a Student Information System (SIS), a Human Resources Information System (HRIS) and a Finance -Information System (FIS).

The review and selection timeline is as follows (subject to change): 

  • Thursday, June 20, 2019: Minnesota State publishes RFP notice
  • Thursday, June 27, 2019 at 1-3pm CT: Pre-Proposal Review
  • Friday, July 19, 2019: Deadline for vendor questions
  • Friday, July 26, 2019: Deadline to post responses to vendor questions
  • Tuesday, September 3, 2019 at 3pm CT: Deadline for RFP proposal submissions
  • Wednesday, September 4 to Thursday, October 17, 2019: Review RFP proposals
  • Friday, October 18, 2019: Invite and select vendors for demonstrations and interviews
  • November 2019: Demonstrations and interviews by invited vendors
  • January 2020: Negotiations begin with the preferred vendor
  • March 31, 2020: Planned deadline for executing the contract

Project information will be communicated publicly in regular board meeting updates which are open to the public and are streamed on the web. For more information, visit MinnState.edu/NextGen.